Cancellation Policy

Full refunds (minus $75 processing fee) will be given to all cancellations requested by January 15. Full refunds (minus the $250 deposit) will be given for all cancellations requested by March 15. After March 15, payments are non-refundable. If cancellation is not processed automatically, please provide Birch Creek with notice, in writing, via email. 

Within 24 hours of Registration (Full Refund)

October 15 to January 15 (Tuition refund minus $75 processing fee)

January 15 to March 15 (Tuition refund minus $250 deposit)

After March 15 (No refund)

We understand that plans change, but Birch Creek uses camper payments to prepare for the summer program, including hiring and paying staff, making non-refundable leases on vehicles and other transportation, preparing facilities, and many other costs associated with BCSR’s budget and operations. Most expenses are determined months in advance on a total summer or session basis, rather than on a per person basis. As a result, this cancellation policy reflects our best estimate of the actual costs Birch Creek will incur in the event of camper cancellation before a session begins. Thank you for your understanding.